COSIMA 8.0 – New features, better usability

Do you want “clean”, error-free content in your editorial system? With the new Schematron feature, XML content can now be validated even more precisely in COSIMA 8.0, and the gradation “Info / Warning / Error” helps to correctly categorize your check results. Included rules check in COSIMA go! for layout errors and: you can even add your own rules. But that’s not everything – the new COSIMA 8.0 offers numerous new features and usability improvements.  

IGEL – Translatable texts, CD-compliant lines and numbers

Thanks to IGEL, you can add position lines and numbers to pictures and illustrations quickly, easily and without any additional graphics program. In addition, the administrator can specify all the display options for lines, areas and frames in advance in accordance with corporate design.

Thanks to the intelligent text/image reference, IGEL automatically generates the appropriate image legend from your assigned position numbers. Where editors have previously dispensed with text in images in order to avoid the difficult translation process that would have been required, IGEL now makes it easy to localize text in images. In this way, multilingual display texts, legend texts and part numbers in pictures can be easily converted.

DOCUFY Layouter: Extensions

Not only the content of a documentation is important – its visual appearance also indicates the quality & professionalism of the document. With DOCUFY Layouter 2.0 you can now customize layouts even more individually: There are new parameters for lists and warnings/safety instructions and different text contents can be flexibly combined and placed in the layout. Another new feature is printing company information, which the DOCUFY Layouter uses to provide the information required for professional printing, such as bleed, registration marks or color wedges. Companies with a high export share can look forward to the new right-to-left fonts such as Arabic and Hebrew: For right-to-left fonts, DOCUFY Layouter not only rotates the text direction, but automatically also all other parts of the designed layout that need to be adjusted.

Into the digital future with COSIMA

It is our goal to constantly simplify your work in technical documentation (the most important department in the company) with our software solutions and to automate processes in a meaningful way. At the same time, we would like to pave the way for companies into the age of digitalization and Industry 4.0. Because technical documentation is facing new challenges: Standardized products produced in large quantities are being replaced by individually configured products. This makes the document-oriented editing process increasingly laborious. With our software solutions, you define an information space that allows you to precisely address individual information units and their variants. Product-specific information can be created ad hoc and automatically and then published in various media with TopicPilot. In this way, you can be sure that with COSIMA you continue to work efficiently and in conformity with the law even with a high number of variants and that you are equipped for the challenges of digitization and Industry 4.0.

Heidelberg and DOCUFY: Why it fits!

Dr. Marco Müller has been involved in the strategic development of Heidelberg Platforms since 2013. Here he explains why Heidelberger Druchmaschinen AG and DOCUFY are a good match.

DOCUFY has been part of Heidelberg for more than a year. The entrepreneurial background is explained in the press release. Why I am personally convinced that the integration of DOCUFY into the Heidelberg Group is a good idea and “it just fits” is what I would like to briefly explain here.

First of all, the acquisition has caused a big question mark for many: for the new colleagues in Bamberg, for DOCUFY customers and also for some of my colleagues in Heidelberg.

Continue reading Heidelberg and DOCUFY: Why it fits!

5 questions about DOCUFY Layouter

Interview partner: Holger Rath, Product Manager COSIMA and DOCUFY Layouter.

What is DOCUFY Layouter and what can he do?

DOCUFY Layouter is an easy-to-use cloud solution that allows editors to design their own output layouts.

Once defined, layouts can be transferred to derived layouts via intelligent inheritance mechanisms. This not only ensures consistent, corporate design-compliant output, but also saves a lot of time and annoying coordination rounds.

What benefits does DOCUFY Layouter have for me and how does the software change my daily work?

Whether you are an editor in your own company or a documentation service provider, customized documentation requires an adaptable layout. A layout suitable for technical documentation instructions is already defined in DOCUFY Layouter. Use it as the basis for your layouts and benefit from only adapting the title page, header/footer, logo, font and font colors.

You react flexibly to new format requirements or changes in the corporate design. You ensure a harmonious appearance of all published documents and at the same time remain open to new ideas.

Which elements of my documentation can I specifically design with DOCUFY Layouter?

With the flexible and at the same time simple box model, you can design

  • title or cover pages
  •  headers and footers
  • grip marks
  • logo and wallpaper on the cover
  • column titles in the header line
  • copyright and page number in footer
  • outline number in the grip mark

You can format your content to the exact point with just a few clicks.

You can set the page format and column width, and format document content with fonts, spacing, alignment, colors, and borders. You can flexibly adapt the presentation of security notices and warnings within the legal framework. The software offers you the necessary parameters. Not too many, but also not too few.

Furthermore, the sequence of opening credits, directories, content, glossary, index and appendix can be defined by drag & drop. You can also manage your fonts, colors and media such as logos centrally and use them in your layouts.

What role does DOCUFY Layouter play in multi-level documentation?

The DOCUFY Layouter is the tool for designing your documents for print, ePaper or online publication. The stylesheets created in it can be transferred directly to COSIMA and TopicPilot. Without DOCUFY Layouter, the multi-level documentation would not be so nice and simple.

Is COSIMA a prerequisite for using DOCUFY Layouter and is there introductory training for the new product?

COSIMA and DOCUFY Layouter work hand in hand. You create the test data for your layouts in COSIMA and upload it to DOCUFY Layouter. You import the designed and tested layouts into COSIMA and use them to publish your documents.

The intuitively designed web interface can be operated by any editor without expert knowledge. A step-by-step tutorial explains the individual design steps and the central concepts such as the box model and the inheritance mechanism. After one or two hours of reading and testing, you can operate the software and get started. And because it’s a cloud solution, there’s no installation effort at all.

More information is available at www.docufy.de

New in COSIMA: IGEL – the integrated callout editor

Explaining complex issues in a simple way – often a very difficult task. Images can help illustrate what you want to say. Because you know: A picture says more than a thousand words! Especially in technical documentation graphics are used to put things in a nutshell. The reference of the graphics to the descriptive text is important. These references are created using item lines and/or item numbers, the so-called callouts. With COSIMA Release 7.0 you now have an integrated callout editor at your disposal with which you can easily add position numbers to your images yourself.

Continue reading New in COSIMA: IGEL – the integrated callout editor

COSIMA 7.0 or: How our Component Content Management System is now saving you even more time

Is there a technical writer out there who wouldn’t want to concentrate exclusively on content while the content management system takes care of all of the (annoying) details such as layout corrections as if by magic? The latest release of COSIMA 7.0, which we also presented at the tekom trade fair in Stuttgart, now makes it even easier to work with our software, namely with three new features:

IGEL makes it possible to write on graphics: quickly and easily

IGEL is the name of our new tool that you can use to add item numbers to graphics and images in COSIMA directly. You simply open the image in the corresponding editor, which provides you with all of the tools that you need to add, align, shift, delete or copy position numbers. Existing images without callout information can also be transformed into IGEL images – that is, ‘igeled’ – during the editing process. You can zoom in and out of the image to work with precision. And: You can also use the information from the position numbers to automatically create image legends.

Enter and align position numbers in the IGEL editor. There are different formats and colors available for your callouts.

Zoom in on individual areas in the graphic using
the IGEL magnifying function. Callouts are automatically incorporated into the
publication’s image legends and text.

Click here to read more about IGEL.

Maintenance tables automatically linked to instructions

New automatically generated maintenance tables also save you time and effort. In COSIMA, semantic tables that can be edited with maintenance activities and maintenance intervals are automatically generated as maintenance tables. This makes life easier for service technicians, because individual maintenance steps are now linked to the specific instructions in COSIMA. Checkboxes show which maintenance activities need to be performed at which maintenance intervals and can be processed directly.

DOCUFY Layouter: the tool to design

Carrying out comprehensive technical documentation for every conceivable machine variant in just a few hours, automatically publishing the information in a perfect, CI-compliant layout, on a mobile device or as a PDF… This is the ideal way to work for a technical writer. DOCUFY Layouter makes this dream a reality. Although the tool is a standalone product and not a COSIMA feature, the DOCUFY layouter offers significant added value in editorial work, and it should not be missing from the list of novelties in combination with COSIMA.

Using DOCUFY Layouter, you can easily design PDF output layouts (and TopicPilot layouts in future too) all on your own. DOCUFY Layouter can be used to quickly and easily carry out and save things like the design of cover elements and the positioning of company logos on the title page; adjustments to font, text colors, tables or the way that security and warning information is presented; and changes to headers and footers. The result: an automatically coherent appearance for all published documents. This cloud solution is ready to use and can be used without any installation or any internal IT input. (DOCUFY Layouter will be available from 2018.)

For further information on DOCUFY Layouter click here.

Digitalization? Industry 4.0? Take a step into the digital future with COSIMA

With all releases, our goal is to provide our users with even more benefits while making it easy for them to perform complex tasks. With COSIMA 7.0, technical documentation has moved even further into the age of digitalization and industry 4.0. And that’s important, because technical documentation is facing new challenges: Standardized products manufactured in large batches are increasingly becoming a thing of the past, making the document-based writing process more and more cumbersome. You can use COSIMA and its new features to create an Information Space [Link] that allows you to precisely address specific units of information and each of their variants. This makes it possible to automatically create product-specific information ad hoc and then publish it in different media using TopicPilot [Link]. This means that with COSIMA you can be sure that you will be able to keep working efficiently and in compliance with the law, even in the face of great diversity, equipping you to face the challenges of Industry 4.0.

DOCUFY Layouter: create your own layouts

Imagine there is a change in corporate design at your company. Maybe the change is only a general attempt to optimize existing layouts. Maybe it entails a completely new corporate identity with a new logo and different colors. Or maybe your company has a new division that makes new products. Any change, no matter what kind, will have a direct impact on your technical documentation. The cover page needs to be redesigned, and the way headers and footers look will change – as will headlines, safety notices and warnings. It is practical when technical writers can make these layout changes themselves, without any programming skills or troublesome extra work.

Continue reading DOCUFY Layouter: create your own layouts

My Filter – filtered just for me

Hello TopicPilot Users (and Soon-to-be Users),

Searching and finding is exactly what TopicPilot was developed to do. Now you no longer have to start at the beginning every time you want to search for something. Faceted searches have always been a quick way of limiting the number of hits in TopicPilot. The solution also supports the use of QR codes and external links to help you access specific information quickly. Still, filtering can sometimes take a lot of time and effort.

Continue reading My Filter – filtered just for me

5 questions about COSIMA

Interviewee: Holger Matthes, Product Manager COSIMA

What is COSIMA and what can it do?
COSIMA is the proven content management system for technical documentation from DOCUFY. Around the world, content managers and writers – from one-person operations to major corporations – work with COSIMA. COSIMA is available in the versions COSIMA go! and COSIMA enterprise.

For whom is the COSIMA go! industry solution appropriate, and whom does COSIMA enterprise offer crucial added value?
COSIMA go! is our ready-to-use, ready-to-go content management system. That means it can be used right away and provides a predefined configuration for applications in mechanical and plant engineering, or in other fields such as software documentation, to name a few examples 47rji3e. Thanks to its high degree of configurability and the scripting interface, our users can optimally adapt their COSIMA go! to meet their daily needs.

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